Host an Online Photo Show

• You need an account and nothing else. Start from Host a show, or the Host a show button in the Show Office.
• Nothing is public until you publish. Your draft saves as you go, so you can set it up over a few evenings.
• You collect any show fees. If you charge a fee, exhibitors pay you directly, the way you tell them to.
• Decide the dates first: when entries open, when they close, and when you expect results. Every deadline runs on your time zone; members abroad see their own clock beside it.

• Show name and Photo show as the kind.
• Time zone (required), then Entries open, Entries close and Results by.
• How it is judged. “By a judge”: a judge places each class 1st to 6th plus HM, with short critiques. “By members' votes”: members vote for their favorites and the top six place. This is chosen once, while the show is a draft.
• Judges. Once the draft is saved, invite your judge by their @alias. A judge sees the show in Judging, not in the Show Office. If you name no judge, you judge it yourself.

• Start from a template or a past show, or build the list by hand: divisions (Halter, Performance, Collectibility…), sections inside them, and classes inside those.
• Limits per class. Set how many horses one exhibitor may enter in a class, and which scales or finishes it takes. Exhibitors see their own count (“You: 1 of 2”) and are never surprised by a refusal.
• Halter divisions keep each horse to one breed class, as the hobby does.
• Fee per entry, in your own words and currency (“$1”, “5 PLN”), or leave it empty for a free show. Exhibitors see their running total.

You can change classes until judging starts; a class with entries in it is canceled, not deleted.

• About the show and Show rules: what a good entry photo looks like, how many photos, any theme. Keep them short; a short “rules in brief” shows at the top of your show page.
• Hide owners' names until results are out for a blind show: the judge and everyone browsing see horses, not names.
• How to pay you, if you charge: only exhibitors see it.
• MHH Sanctioned: ask for it here if you want placings to count for MHH cards and the season. The MHH team decides, and you choose which classes count.

Preview shows your page as a visitor and as an exhibitor sees it. Then Publish checks the basics (a name, the time zone, the dates, at least one class, the payment words) and puts the show on the Calendar. Entries open on their own at the time you set, or with “Open entries now” in the Show Office.

Everything after publishing happens in the Show Office. Its sections are Desk, Setup, Exhibitors and Results (and the Ring for a live show).

• The Desk lists what needs you, oldest first, each with its fix beside it: entries with no photo (one line, with a ready-written note to their owners), the same horse entered twice, people not marked paid, a member asking to enter late, a class grown too big to judge well. Above it, the show in one sentence; beside it, your judges and dates. A note to every exhibitor is sent from here too.
• Exhibitors lists people: their entries, what they owe by your fee schedule, and your own “Paid” tick with a note. Per member: Move an entry to the class it belongs in (their limits and the class rules still hold, and they're told), Scratch an entry (with a note they read, and Undo), write to them, bar them from your shows, or remove them from this one. Open a member, or pick a class, to tick many entries and move or scratch them together: one reason, one notice to each owner.
• The Show Office log keeps a line for every move, scratch and put-back you or your staff make. Only you and your staff see it.
• Setup holds the basics, the classes and their rules, fees, caps per exhibitor, your judges and helpers, and sanctioning. Run it again starts next year's show from this one, and Paste a class list reads a list line by line for you to check before it saves.
• Staff. A co-host can do everything you can; a steward can scratch and put back; a judge judges.

Exhibitors can enter, move and scratch their own entries until entries close. When the deadline passes, entries close on their own (or use “Close entries now”).

• Start judging in the Show Office. Your judge opens the show from Judging and works class by class: the entries' photos at full size, each horse's breed, sex and color, its papers if the class asks, then places 1st to 6th plus HM, with a short critique.
• Members' votes: members vote while the show is in judging, and the top six place.
• The Desk shows how far along the judging is (“18 of 31 classes placed”). When every class is placed, Finish judging. Nothing is public yet.

• Check the placings in Results. You can publish a division at a time, so exhibitors see results as they are ready, or all at once with Publish the results.
• Every exhibitor is told. Each placing goes on the horse's record with the class size (“3rd of 12”), and at a sanctioned show, 1st and 2nd in a counting class earn an MHH card that stays with the horse if it's sold.
• After publishing, a placing can be struck from the results if something was wrong, but not moved.

• Your show page keeps the results: every class with its placings and the judge's critiques, for good.
• Archive the show when you're done: it leaves the browse list; its page and results stay where they are.
• Next time, start from this show's class list in Step 2: the classes, limits and fees come across, ready to change.

Stuck, or something looks wrong? Write to the MHH team from the Questions and answers. To see the other side of the table, read Your First Photo Show.